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Customs compliance: writing accurate product descriptions

15 January, 2026
In international trade, precision is critical. Every detail in your documentation impacts the speed and success of customs clearance. Vague product descriptions often lead to unnecessary questions, additional inspections, and costly delays that disrupt supply chains.

Clear, accurate descriptions are a compliance requirement that ensures goods are classified correctly and move without interruption. To achieve this, follow these three essential rules:
  • Rule 1: Specify the material
    Avoid generic terms like “Parts.” Instead, use precise wording: “Steel machine parts for automotive assembly.”
  • Rule 2: Define the function
    Replace unclear labels such as “Component” with functional detail: “Plastic housing for electrical connectors.”
  • Rule 3: Indicate industry application
    Don’t just write “Tools.” Clarify usage: “Aluminum hand tools for construction work.”

Why it matters

Accurate descriptions allow customs authorities to classify goods correctly under the Harmonized System (HS) code, reducing compliance risks and preventing delays at borders. Clear documentation protects your supply chain and keeps cargo moving.
Need expert support?
Our team specializes in HS code classification and customs compliance. We review your product details, prepare precise descriptions, and ensure all documentation meets international standards.
Contact us today for professional customs solutions that save time and eliminate uncertainty.
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